| Position | Dy Divisional Manager, Procurement |
| Posted | 24 Jul 2026 |
| Expired | 23 Aug 2026 |
| Company | Global Indian International School |
| Location | Singapore | SG |
| Job Type | Full Time |
Latest job information from Global Indian International School for the position of Dy Divisional Manager, Procurement. If the Dy Divisional Manager, Procurement vacancy in Singapore matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.
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Role Purpose
Responsible for managing end-to-end procurement for GIIS' projects, facilities, maintenance, fit-out works, and campus operations in Singapore. The role ensures that procurement activities are timely, cost-effective, compliant, transparent, and aligned with project delivery and operational continuity requirements.
The role works closely with Projects & Infrastructure, Finance, Legal, Operations, Facilities, school leadership, and vendors to maintain strong governance, commercial value, and audit-ready documentation.
Primary Accountabilities
· Lead procurement planning, sourcing, RFQ/RFP, tendering, evaluation, negotiation, award recommendation, purchase order processing, and delivery follow-up.
· Drive cost optimisation, value engineering, budget control, and commercial transparency.
· Manage vendor onboarding, performance reviews, contract renewals, compliance documentation, and issue resolution.
· Maintain procurement records, approval trackers, contract registers, cost databases, and management reports.
· Ensure procurement activities comply with GIIS policies, approval limits, audit requirements, and Singapore regulatory expectations.
Key Responsibilities
1. Strategic Sourcing & Tender Management
· Prepare procurement plans based on approved project, facilities, maintenance, and campus operational requirements.
· Lead RFQ, RFP, tender, quotation, bid evaluation, negotiation, and award recommendation processes.
· Coordinate with technical and user teams to confirm scope, specifications, quantities, timelines, and budget requirements before sourcing.
· Identify suitable suppliers, benchmark market rates, and recommend commercially competitive and reliable sourcing options.
2. Vendor, Contract & Compliance Management
· Manage vendor onboarding, pre-qualification, compliance documents, insurance records, statutory submissions, and approved vendor lists.
· Track vendor performance in relation to cost, quality, delivery, responsiveness, safety, service standards, and issue resolution.
· Coordinate contract renewals, service agreements, purchase orders, variation requests, and close-out documentation.
· Ensure procurement activities are conducted in accordance with GIIS policies, approval limits, audit requirements, and applicable Singapore regulatory expectations.
3. Cost Control, Reporting & Stakeholder Support
· Support budget validation, cost comparison, value engineering, savings tracking, and variance reporting with Finance and project teams.
· Maintain procurement trackers, contract registers, approval records, cost databases, delivery logs, and management reports.
· Coordinate with Projects & Infrastructure, Facilities, Operations, Finance, Legal, school leadership, and vendors to resolve procurement matters promptly and professionally.
· Support urgent operational procurement while maintaining proper approvals, documentation, transparency, and audit readiness.
4. Procurement Governance, Risk & Audit Readiness
· Ensure appropriate segregation of duties, approval workflows, quotation comparisons, and documentation controls for all procurement activities.
· Identify procurement risks related to vendor dependency, cost escalation, delivery delays, contract gaps, compliance lapses, and emergency purchases.
· Maintain audit-ready records for approvals, quotations, evaluations, negotiations, vendor documents, purchase orders, invoices, and contract renewals.
· Support internal reviews, audits, management checks, and corrective actions related to procurement governance.
5. Procurement Systems, Data & Process Improvement
· Improve procurement templates, trackers, approval notes, comparison formats, vendor evaluation forms, and reporting dashboards.
· Analyse procurement data to identify recurring spend, savings opportunities, supplier consolidation, pricing trends, and service improvement areas.
· Support the adoption and effective use of procurement, purchase order, and finance systems.
· Standardise procurement practices across Singapore campus operations to improve consistency, transparency, and turnaround time.
Key Skills & Competencies
· Strong procurement, sourcing, tendering, negotiation, and commercial evaluation capabilities.
· Good understanding of facilities, maintenance, construction, fit-out, and service procurement.
· High standards of integrity, confidentiality, fairness, and transparency in vendor dealings.
· Structured, detail-oriented, and able to manage multiple priorities within tight timelines.
Technical Skills
· Proficient in Microsoft Excel, procurement trackers, cost comparison sheets, and management reporting.
· Working knowledge of procurement, purchase order, or finance systems.
· Able to prepare RFQ/RFP documents, evaluation tables, approval notes, dashboards, and audit-ready records.
Qualifications & Experience
· Bachelor’s degree or diploma in Procurement, Engineering, Quantity Surveying, Facilities Management, or a related discipline.
· 10–12 years of relevant procurement experience, preferably in Singapore.
· Experience in construction, facilities management, school operations, real estate, hospitality, healthcare, or service procurement is preferred.
· Proven experience in tendering, vendor negotiations, contract renewals, purchase order management, and supplier performance reviews.
Work Schedule
5.5 days
On-site
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