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Project Secretary at Seatrium

Position Project Secretary
Posted 03 Mar 2026
Expired 02 Apr 2026
Company Seatrium
Location Singapore | SG
Job Type Full Time

Job Description:

Latest job information from Seatrium for the position of Project Secretary. If the Project Secretary vacancy in Singapore matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Seatrium for the position of Project Secretary below matches your qualifications.

Job Description
  • Transmits project documents to Production and clients as required.
  • Schedules meetings, prepares agendas and records minutes; circulates minutes for internal comments and issues approved versions to the client within stipulated timelines.
  • Maintains all project documentation—including contracts, permits, drawings and reports—to ensure files are accurate, organized and readily accessible.
  • Serves as the primary point of contact for project-related calls, messages and correspondence; routes communications to relevant team members when appropriate.
  • Facilitates effective communication among project stakeholders, including clients, contractors and internal team members; prepares and distributes project updates and reports.
  • Manages calendars and arranges appointments for the Project Director/Project Manager.
  • Collates information from Project Team members and prepares weekly/monthly Project Progress Reports; submits reports for vetting and final approval before client submission.
  • Acts as receptionist and welcomes clients and visitors during meetings or office visits.
  • Provides project induction training to new team members and updates the Project Organisation Chart when necessary.
  • Controls and procures project office supplies and stationery with appropriate approvals.
  • Organises social activities, such as appreciation luncheons or team dinners, as instructed by the Project Director/Project Manager.
Job Requirements
  • Possesses a Diploma or Degree in Engineering, Human Resources or Administration.
  • Has experience as a Document Controller or Project Secretary within a shipyard environment.
  • Minimum 3 years of experience in a project-based work environment; fresh graduates are welcome to apply.
  • Familiar with PIMS or other document control software systems.
  • Proficient in Microsoft Office applications, including Word, Excel and PowerPoint.
  • Demonstrates strong organizational skills, with the ability to manage deadlines, tasks and essential documentation effectively.
  • Communicates clearly and professionally, fostering positive interactions and strong working relationships.
  • Shows initiative, works independently and actively seeks continuous improvement.
  • Maintains honesty, trustworthiness and strict confidentiality when handling sensitive project, client or external-party information.
  • Supports teamwork and contributes to a collaborative working environment.
  • Handles stress, tight deadlines and multitasking efficiently, often managing multiple stakeholders simultaneously.
Work Location:
Seatrium (SG) Pte. Ltd.
Tuas Boulevard Yard
80 Tuas South Boulevard, Singapore 637051
(Islandwide transport provided)
Working Hours
Monday – Thursday: 8:00am – 5:15pm
Friday: 8:00am – 4:30pm
BUSINESS UNIT
Seatrium Limited

Job Info:

  • Company: Seatrium
  • Position: Project Secretary
  • Work Location: Singapore
  • Country: SG

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Project Secretary at the office Singapore above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.

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