Executive Assistant at Fernweh Global

Job Description:

Latest job information from Fernweh Global for the position of Executive Assistant. If the Executive Assistant vacancy in Singapore matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Fernweh Global for the position of Executive Assistant below matches your qualifications.

Company Description

We are seeking a dependable and detail-oriented Executive Assistant to support the Managing Director in a dynamic and fast-paced business environment.

Our group operates within the hospitality and F&B industry, with subsidiaries across Singapore, Taiwan, and Portugal. This is a high-trust role that requires strong organisational skills, discretion, and the ability to manage competing priorities independently.

The successful candidate will play a key role in ensuring smooth day-to-day operations, while supporting senior leadership across administrative, coordination, and finance-related responsibilities. This role offers exposure to multi-entity operations and cross-border coordination, with occasional business travel required.

Key Responsibilities

Executive Support

• Provide full administrative and executive support to the Managing Director, including calendar management, meeting coordination, and handling of confidential correspondence
• Manage scheduling priorities and ensure smooth coordination of meetings and appointments
• Act as a key point of contact for time-sensitive matters

Travel & Coordination

• Manage end-to-end international and regional travel arrangements, including flight bookings, accommodation, and itinerary planning
• Coordinate with internal teams, external vendors, and stakeholders across multiple regions
• Occasional business travel may be required (approximately 2–3 times per year)

Project & Business Support

• Support project coordination and execution across various business initiatives
• Liaise with internal departments, partners, and external stakeholders to ensure timely follow-through
• Assist in cross-border coordination for regional operations

Office & Administrative Management

• Oversee office management and administrative operations to ensure smooth day-to-day business continuity
• Maintain organised documentation and filing systems

Finance, HR & Subsidiary Support

• Support Accounts Payable (AP) processes, including invoice tracking, verification, and coordination with vendors
• Assist with expense reporting and claims, ensuring accuracy and proper documentation
• Perform basic reconciliation of expenses, invoices, and reports to ensure accuracy and proper tracking
• Support payroll coordination and HR-related administrative matters where required
• Assist with administrative, HR, and finance support for subsidiary operations, including documentation and internal coordination

Requirements

• Minimum 5 years of experience in an Executive Assistant or similar role
• Prior experience supporting senior management (e.g. Director / Managing Director) preferred
• Strong organisational skills with high attention to detail
• Proficient in Microsoft Excel and Microsoft Office Suite
• Experience with expense reporting, Accounts Payable (AP), and basic payroll coordination
• Familiarity with HR processes and administrative matters
• Able to work independently with minimal supervision
• Strong communication skills and ability to liaise with stakeholders across regions
• High level of discretion and professionalism when handling confidential information
• Experience working in an SME or multi-entity environment will be an advantage
• Due to business requirements, this role is open to Singapore Citizens or Permanent Residents

Personal Attributes

• Reliable, structured, and detail-oriented
• Proactive with a strong sense of ownership
• Calm and composed under pressure
• Able to prioritise effectively in a dynamic environment 

Job Info:

• Company: Fernweh Global
• Position: Executive Assistant
• Work Location: Singapore
• Country: SG

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Executive Assistant at the office Singapore above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.