| Position | Secretary/Personal Assistant |
| Posted | 04 Aug 2026 |
| Expired | 03 Sep 2026 |
| Company | kimberley consulting pte. ltd. |
| Location | Singapore | SG |
| Job Type | Full Time |
Latest job information from kimberley consulting pte. ltd. for the position of Secretary/Personal Assistant. If the Secretary/Personal Assistant vacancy in Singapore matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.
Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at kimberley consulting pte. ltd. for the position of Secretary/Personal Assistant below matches your qualifications.
Overview:
Our client, a fast growing luxury hospitality investment firm is seeking a proactive and highly organized Secretary/PA to provide comprehensive administrative and operational support to senior management and the department. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
1. Calendar & Schedule Management
. Proactively manage and coordinate senior management's calendars to ensure optimal scheduling of meetings, appointments, and activities.
. Prioritize and resolve scheduling conflicts efficiently.
. Send timely reminders and ensure all relevant materials are prepared in advance of meetings.
2. Secretarial & Administrative Support
. Provide high-quality administrative and secretarial support to senior management.
. Prepare correspondence, reports, presentations, and meeting minutes.
. Maintain proper documentation and filing systems (electronic and physical).
3. Office & Workspace Coordination
. Act as the main point of contact for office workspace and environment matters.
. Liaise with building management, facilities teams, and vendors to resolve office-related issues promptly.
. Oversee office maintenance, seating arrangements, and workspace optimization.
4. Travel & Claims Administration
. Coordinate end-to-end business travel arrangements, including flight bookings, accommodation, transportation, and itinerary preparation.
. Handle Visa applications and ensure compliance with travel requirements.
. Process and track expense claims in accordance with company policies.
5. Meeting & Event Coordination
. Organize and coordinate internal and external meetings, including room bookings, logistics setup, and catering arrangements where necessary.
. Prepare meeting materials and ensure proper follow-ups on action items.
. Plan and execute department town halls, team-building activities, and corporate events.
6. Vendor & Office Supplies Management
. Manage relationships with office vendors and service providers.
. Oversee procurement of office supplies, stationery, and pantry items.
. Monitor inventory levels and ensure cost-effective purchasing.
7. Ad-hoc & Operational Support
. Provide administrative and operational support for department initiatives and projects.
. Assist in onboarding arrangements for new joiners (workspace setup, system access coordination, etc.).
. Perform any other ad-hoc duties as assigned by the senior management team.
Requirements
. Diploma or Degree in Business Administration or related field.
. Minimum 5 years of relevant administrative or executive assistant experience.
. Experience from hospitality industry is a plus.
. Strong organizational and time management skills.
. Excellent written and verbal communication skills.
. Proficient in Microsoft Office applications.
. Able to work independently with strong attention to detail and confidentiality.
After reading and understanding the criteria and minimum qualification requirements explained in the job information Secretary/Personal Assistant at the office Singapore above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.
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