Job Description:
Latest job information from Jobtailor for the position of Personal Assistant to the CEO. If the Personal Assistant to the CEO vacancy in Singapore matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.
Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Jobtailor for the position of Personal Assistant to the CEO below matches your qualifications.
Responsibilities
- Manage the CEO’s calendar across Singapore, United States, and other time zones.
- Schedule customer meetings, investor calls, internal meetings, advisor sessions, legal calls, and interviews.
- Protect focus time and prevent unnecessary calendar fragmentation.
- Resolve scheduling conflicts quickly and professionally.
- Make sure each meeting has the right attendees, location, video link, agenda, and preparation material.
- Plan and coordinate business travel, including flights, hotels, ground transport, meeting locations, visas where relevant, and travel documents.
- Create clear travel itineraries with meeting times, addresses, contact details, and buffer time. Coordinate changes when travel plans shift.
- Track receipts, invoices, confirmations, and travel related expenses.
- Help triage the CEO’s inbox and flag urgent items.
- Draft simple replies, meeting confirmations, follow ups, reminders, and scheduling emails.
- Maintain polite and professional communication with customers, investors, advisors, vendors, candidates, and team members.
- Ensure important emails do not get missed.
- Prepare the CEO before meetings by organizing relevant documents, agendas, notes, decks, customer context, and prior correspondence.
- Take clean notes when requested.
- Track follow up items after meetings and make sure next steps are captured.
- Maintain simple action trackers for recurring meetings and important relationships.
- Organize key documents, templates, contracts, proposals, investor materials, customer materials, travel records, and administrative files.
- Maintain clean folders and naming conventions.
- Help prepare documents for signature, routing, review, or submission.
- Support vendor registration forms, basic company information requests, and administrative questionnaires.
- Manage expense tracking, receipt collection, reimbursements, invoices, subscriptions, and simple finance administration.
- Coordinate with accounting, finance, legal, corporate secretary, and external vendors when needed.
- Help with office administration, courier arrangements, printing, scanning, forms, and other operational tasks.
- Handle sensitive information with care, including customer discussions, investor conversations, legal documents, hiring matters, financial information, and personal logistics.
- Use sound judgment on what can be shared, what should be escalated, and what should remain confidential.
Requirements
- Excellent calendar management skills.
- Strong written English and professional communication.
- High attention to detail.
- Strong discretion and confidentiality.
- Ability to work quickly and calmly under pressure. Comfort managing multiple time zones.
- Strong followthrough and task ownership.
- Ability to use common productivity tools such as Gmail, Google Calendar, Google Drive, Microsoft Office, Slack, Notion, DocuSign, Zoom, and similar tools.
- Willingness to support both business and practical logistics.
- At least two years of executive assistant experience
- Previous experience working at a fast-paced startup is a must
- Experience coordinating international travel.
- Experience with customer facing or investor facing scheduling.
- Experience with expense management, vendor forms, document routing, and executive operations.
- Familiarity with Singapore and United States business coordination would be a big plus.
Core Competencies
Demonstrates expertise in calendar management, travel coordination, and professional communication while maintaining discretion and confidentiality. Proficient in managing multiple time zones and executing tasks efficiently under pressure.
Highest-signal resume keywords
- Calendar Management
- Travel Coordination
- Professional Communication
- Expense Management
- Executive Assistant Experience
ATS Optimization Keywords
(None listed)
Hard Skills
- Calendar Management
- Travel Coordination
- Expense Management
- Document Routing
- Task Ownership
Soft Skills
- Attention to Detail
- Discretion
- Ability to Work Under Pressure
- Follow-Through
- Polite Communication
Industry Keywords
- Executive Operations
- Startup Experience
- International Travel Coordination
- Customer Facing Scheduling
- Investor Facing Scheduling
Tools & Technologies
- Gmail
- Google Calendar
- Google Drive
- Microsoft Office
- Slack
- Notion
- DocuSign
- Zoom
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Job Info:
- Company: Jobtailor
- Position: Personal Assistant to the CEO
- Work Location: Singapore
- Country: SG
How to Submit an Application:
After reading and understanding the criteria and minimum qualification requirements explained in the job information Personal Assistant to the CEO at the office Singapore above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.
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