Project Admin Coordinator

Job Description: A Project Coordinator in the construction industry plays an essential role in supporting the Project Manager and ensuring the seamless execution of construction projects. The coordinator acts as a liaison between the internal project team, the purchasing department, and suppliers, ensuring smooth communication and the efficient flow of project-related information. In addition, the coordinator is responsible for assisting in various documentation tasks, including submissions and progress tracking.

Key Responsibilities:

• Shop Drawing and Material Submissions: Submit and track shop drawings, material catalogs, and progress claims to ensure timely approval and compliance with project requirements.

• Sample Board Preparation: Prepare sample boards for approval as part of the projects material selection and design process.

• Resource and Logistics Coordination: Coordinate project resources and logistics in accordance with project schedules, ensuring timely delivery of materials and equipment.

• General Administration: Handle general administrative tasks, including document filing, communication with stakeholders, and scheduling meetings.

• Vendor Quotation Evaluation: Assist Project Managers in evaluating vendor quotations, ensuring cost-effective and timely procurement of materials and services.

• Liaison Between Internal Teams and External Vendors: Serve as a key point of contact between internal colleagues and external vendors, ensuring that all project requirements are met.

• Documentation for Project Handover: Assist with the preparation and submission of documentation required for the successful handover of completed projects.

Job Requirements:

• Min. 2 years of related work experience
• Diploma or equivalent
• trong organizational and multitasking skills
• Excellent communication skills to effectively liaise with internal and external stakeholders
• Detail-oriented with a focus on accuracy in documentation and submissions
• Ability to work collaboratively in a team environment
• Prior experience in construction project coordination or related fields is preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) and project management software

Job Requirements

• Min. 2 years of related work experience
• Diploma or equivalent
• Proficient in MS Office
• Good understanding of maintenance procedures, equipment and tools, as well as knowledge of relevant regulations and safety standards
• Ability to multi task with strong analytical and problem-solving skills
• Able to work independently and a team player with excellent interpersonal and communication skills
• Excellent communication and interpersonal skills, with the ability to work with clients, contractors, and other stakeholders
• 5 days work (Mon to Thu: 9am to 6.30pm, Fri: 9am to 6pm)

Information :

• Company : DLM PTE. LTD.
• Position : Project Admin Coordinator
• Location : Singapore
• Country : SG