Assistant Business Partner (Support), Administration

[What the role is]

You will be part of EnterpriseSGs Finance, Procurement and Administration team responsible for managing of the fiscal sustainability, driving value-for-money in purchases, and ensuring a safe and conducive work environment.In this role, we are looking for a proactive and tech-savvy Facilities & Office Administration Executive to support the smooth operation of our workplace. This role is well-suited for candidates with a Diploma or Degree in Facilities Management, Business Administration, or related fields, who are passionate about process improvement and leveraging technology in day-to-day operations.

[What you will be working on]

You will be reporting to Deputy Director (Administration) and will support Office Facilities Initiatives at EnterpriseSG in the following key areas:

1.   Strategic Workspace & Facilities Planning

• Support the development and execution of long-term workspace strategies to optimise office layout, support hybrid work arrangements, and enhance employee experience.
• Encourage adoption of new facilities management technologies to promote innovation and collaborative work culture.

2.   Facilities Operations & Vendor Management

• Oversee daily office operations including vendor management and facility maintenance.
• Support vendor performance tracking, contract reviews, and internal/external audits.

3.   Administration & Digital Transformation

• Drive digitalisation efforts by integrating smart office solutions (e.g., IoT sensors, dashboards, mobile reporting tools).
• Work with internal teams (e.g., IT and HR) to streamline administrative workflows and enhance user experience.

4.   Stakeholder Engagement & Workplace Experience

• Implement initiatives to improve the workplace environment, respond to feedback, and support employee wellbeing.
• Uphold workplace safety, health, and security standards, including adherence to Office 5S practices.

[What we are looking for]

• Diploma or higher in any discipline in Facilities Management, Business Administration, or related field.
• Strong organisation, communication, and problem-solving skills.
• Comfortable using office automation tools, (e.g. Chatgpt, Microsoft Co-pilot, Notion AI), and any other tech platforms to improve efficiency.
• Independent, resourceful, and a team player with keen attention to detail
• Ability to prepare clear, concise reports and visually engaging PowerPoint presentations.
• Experience in vendor management, lease administration, and digital workflow tools will be advantageous.

Information :

• Company : Public Service Division, Singapore Government
• Position : Assistant Business Partner (Support), Administration
• Location : Singapore
• Country : SG