Workplace Ambassador - Reception at Jones Lang LaSalle Incorporated

Job Description:

Latest job information from Jones Lang LaSalle Incorporated for the position of Workplace Ambassador - Reception. If the Workplace Ambassador - Reception vacancy in Singapore matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Jones Lang LaSalle Incorporated for the position of Workplace Ambassador - Reception below matches your qualifications.

As a Site Operations Specialist, you will create a comfortable, welcoming and hospitable experience for employees, guests and visitors while managing daily operational tasks and community events. Your responsibilities will include:

• Create a comfortable, welcoming and hospitable experience for employees and their guests.
• Boost agility in the workplace by managing up‑to‑date visitor information.
• Handle internal and external calls and correspondence.
• Develop a community events calendar for the year and coordinate to meet optimal levels of success.
• Anticipate client needs through observation to create memorable experiences.
• Manage stationery requisition and related inventory management.
• Perform ad‑hoc responsibilities assigned by the Workplace Manager.
• Manage general administrative/soft services activities and any other duties assigned.
• Receive and route all deliveries at the front desk, ensuring mail and couriers are distributed and collected in a timely fashion.
• Refer to site operation procedures.
• Manage work orders and preventive maintenance in Corrigo Platform and raise purchase requisites on the client’s financial platform.
• Scan all incoming supplier invoices within agreed timelines, including invoice processing, validation, record‑keeping/reporting/filing, and updating related process documents.
• Foster a sense of community and create happiness at work for our team, clients, and guests by providing authentic, caring and timely service.
• Provide personable and efficient visitor registration services.
• Ensure regulatory compliance in managing visitor/user access through client Visitor Management Systems (VMS)/Building Access Control Portal.
• Enhance safety and security of the client’s facility by managing visitor movement.
• Execute emergency response plans to ensure safety of client and guests when necessary.
• Curate a welcoming and collaborative community environment that supports an inclusive culture for employees.
• Build relationships with the employee community and proactively gather information to anticipate their needs.
• Own the workplace communications approach and the channels used to share local information, building updates and upcoming events with the employee community.
• Support and guide the employee community on how to use amenities to maximize productivity in the workplace.
• Lead the planning and execution of community events to promote employee networking, wellness and the company mission.
• Evaluate events based on attendance, satisfaction and impact to ensure ongoing relevance and value.
• Manage community projects, understand community behaviour and analysis at the workplace, and maintain the ideas & knowledge base including newsletters and internal communication tools.
• Assist and educate clients to achieve optimization and efficiency for meeting room bookings, enhance user comfort and services by efficient turnaround of meeting rooms.
• Plan experiences and community events within and beyond the office to unite people and inject fun into the workplace.
• Organize receipt and deliveries of all mails and courier services, and manage mail distribution records and logs.

Location: On‑site – Singapore

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at . This email is only to request an accommodation.

Job Info:

• Company: Jones Lang LaSalle Incorporated
• Position: Workplace Ambassador - Reception
• Work Location: Singapore
• Country: SG

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Workplace Ambassador - Reception at the office Singapore above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.