Project Services Coordinator

Essential Duties & Responsibilities

Outdoor Broadcasting Truck and Flypack Scheduling

- Support the scheduling of Flypacks and Outside Broadcasting (OB) facilities in collaboration with the Project Director and Sales team. - Gather input from engineering as well as logistics, procurement, and equipment allocation teams to provide accurate information for decision-making. - Ensure all scheduling considerations—technical, logistical, and operational—are clearly communicated to stakeholders. - Maintain and update schedules on relevant platforms so all departments remain aligned and informed. - Flag potential conflicts early, and where appropriate, make or recommend decisions to keep projects on track.

Cross-Departmental Collaboration

- Work closely with the sales team to provide utilization data and scheduling input that supports revenue opportunities. - Coordinate with logistics, procurement, and equipment allocation teams to address timelines, equipment movements, and potential shortages—supporting these departments when issues or conflicts arise. - Support in-house engineering by communicating scheduling requirements and highlighting any technical considerations raised. - Assist the finance team by supplying accurate information to support forecasting and reporting needs. - Collaborate with colleagues across multiple NEP offices and time zones to ensure smooth delivery of global projects. - Manage project update meetings, including attendee lists, agendas, and follow-up actions. - Act as a central point of coordination, ensuring all teams remain informed and aligned throughout the project lifecycle.

Position Requirements

- Strong organizational skills with the ability to manage multiple projects under tight deadlines. - Self-motivated, able to work independently while escalating issues when necessary. - Minimum 5 years experience in a cross-functional environment managing time-critical services involving equipment delivery. - At least 2 years experience in broadcast television, event project management, and/or event logistics, ideally with exposure to large-scale live events. - Ability to think strategically at a big-picture level while also narrowing focus to granular departmental details, ensuring leadership understands key nuances. - Experience working across international teams, time zones, and supporting large-scale, globally televised events. - Capable of making informed decisions when required to maintain project momentum. - Willingness to travel to project events and provide onsite support when required. - A fast learner who asks the right questions and adapts quickly to new processes and software. - Excellent verbal and written communication skills. - Project Management (PMP) certification is preferred.

Information :

• Company : Tangspac Consulting Pte Ltd
• Position : Project Services Coordinator
• Location : Singapore
• Country : SG