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Hospitality Specialist at WORLD TABLE TENNIS PTE. LTD.

Position Hospitality Specialist
Posted 29 Aug 2026
Expired 28 Sep 2026
Company WORLD TABLE TENNIS PTE. LTD.
Location Singapore | SG
Job Type Full Time

Job Description:

Latest job information from WORLD TABLE TENNIS PTE. LTD. for the position of Hospitality Specialist. If the Hospitality Specialist vacancy in Singapore matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at WORLD TABLE TENNIS PTE. LTD. for the position of Hospitality Specialist below matches your qualifications.

ABOUT WORLD TABLE TENNIS

World Table Tennis is where the sport’s fiercest battles meet bold ideas and creative minds. WTT is powered by a global crew of innovators, storytellers, and game-changers, who bring energy, expertise, and imagination to everything they do.

We’re not your typical workplace; we’re the global engine behind a sport on the rise. So whether it’s staging iconic global events or redefining fan experiences, this is where bold ideas get built, and where every role has impact. At WTT, the arena simply hits different.

PURPOSE

Reports to: WTT Operations & Hospitality Senior Manager

We are looking for a Hospitality Specialist to manage the accommodation and VIP hospitality experience across our table tennis events. This role owns the numbers behind room allocation and accommodation planning for players, officials, sponsors, and guests, while also shaping and running the VIP lounge experience and VIP program guide. You'll work at the intersection of logistics and guest experience — equally comfortable reconciling a room block spreadsheet and greeting a VIP guest on-site — making sure every stakeholder, from federations to sponsors to dignitaries, is well looked after.

RESPONSIBILITIESACCOMMODATION PLANNING & CALCULATION
  • Calculate and manage room accommodation requirements for each event, based on delegation sizes, official quotas, sponsor allocations, and VIP guest lists.
  • Build and maintain room block calculations and rooming lists, tracking room types, occupancy, nights required, and cost per stakeholder group.
  • Negotiate room blocks and rates with hotel partners, and monitor pick-up/releasedeadlines to avoid attrition penalties or shortfalls.
  • Reconcile accommodation costs against budget, flagging variances and recommending adjustments as delegation numbers are confirmed.
  • Coordinate with member associations, federations, and sponsors to collect accurate accommodation requirements and traveller details ahead of each event.
  • Manage rooming logistics for special cases (athletes with support staff, officials, VIPs, media, accessibility requirements).
VIP LOUNGE MANAGEMENT
  • Plan and oversee the VIP lounge setup for each event, including layout, catering, branding, and service standards.
  • Manage VIP guest lists and access control in coordination with accreditation andsecurity teams.
  • Coordinate with venue and catering partners to ensure the VIP lounge experience is delivered to the expected standard.
  • Be the on-site point of contact for VIP guests during events, resolving issues quickly and discreetly.
  • Track VIP lounge costs and usage and provide post-event summaries and recommendations for improvement.
VIP PROGRAM GUIDE & GUEST EXPERIENCE
  • Develop and produce the VIP program guide for each event, covering schedules, venuemaps, hospitality offerings, transport, and key contacts.
  • Ensure the guide is accurate, up to date, and tailored to different VIP segments (sponsors, dignitaries, federation officials, media).
  • Coordinate with marketing/design teams on the look and feel of the guide and any related VIP collateral.
  • Gather feedback from VIP guests after each event to refine future editions of the program guide and overall hospitality offering.
CROSS-FUNCTIONAL COORDINATION
  • Work closely with the events, ticketing, marketing, sponsorship, and finance teams to align hospitality plans with the broader event operation.
  • Liaise with hotels, venues, transport providers, and catering vendors to ensure hospitality commitments are delivered on time and on budget.
  • Support the wider events team with on-site operations during the event, particularly around guest movements and VIP schedules.
  • Maintain clear documentation and handover materials so accommodation and VIP plans canbe replicated or improved at future events.
REQUIREMENTS

Essentials:

  • 1-2 years ofexperience in hospitality, guest services, event operations, or accommodation/rooming coordination, ideally within sports, live events, or the hotel/travel industry. Fresh graduates are also welcome to apply.
  • Experience managing room blocks, rooming lists, or delegation accommodation for events or group travel.
  • Experience running or supporting VIP/hospitality programs, lounges, or guest experience initiatives.
  • Experience working with international delegations or multi-stakeholder groups is a plus.
  • Willingness to travel for global events (40% travel).

Skills & Attributes:

  • Strong numerical and organisational skills — comfortable building and maintaining detailed accommodation calculations and budgets in spreadsheets.
  • Excellent attention to detail, particularly when handling guest lists, room allocations, and VIP requirements.
  • Polished, professional manner with strong interpersonal skills for dealing with VIPs, sponsors, and officials.
  • Strong written communication skills for producing clear, guest-facing materials such as the VIP program guide.
  • Ability to stay calm and solve problems on the fly during live events.
  • Comfortable coordinating multiple vendors (hotels, caterers, transport) and cross-functional teams at once.

Desirables:

  • Experience with hotel booking/room block management systems or event management software.
  • Background in hotel operations, travel management, or protocol/guest relations.
  • Multilingual skills, given the international nature of table tennis events.
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Job Info:

  • Company: WORLD TABLE TENNIS PTE. LTD.
  • Position: Hospitality Specialist
  • Work Location: Singapore
  • Country: SG

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Hospitality Specialist at the office Singapore above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.

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