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Administrative Assistant at Multiplier

Position Administrative Assistant
Posted 24 Jul 2026
Expired 23 Aug 2026
Company Multiplier
Location Singapore | SG
Job Type Full Time

Job Description:

Latest job information from Multiplier for the position of Administrative Assistant. If the Administrative Assistant vacancy in Singapore matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Multiplier for the position of Administrative Assistant below matches your qualifications.

About the Role

We are looking for a highly organized, discreet, and proactive Admin Assistant to support day-to-day office operations, events management, document and courier handling, and cross-functional coordination for our Singapore office. This role is central to keeping the office running smoothly — from managing visitors and vendors to handling sensitive documents and supporting leadership travel. You'll work across multiple stakeholders in a fast-paced, global environment, so strong prioritization skills and sound judgment are essential.

Core Responsibilities

Office Management

  • Manage day-to-day office operations, including visitor management and front-desk coordination
  • Administer building and office access cards for employees, contractors, and visitors
  • Track and process rental and facilities-related payments; liaise with landlords and vendors as needed
  • Maintain office supplies, pantry stock, and vendor relationships (cleaning, maintenance, F&B, etc.)
  • Ensure the office is a safe, well-presented, and functional environment at all times

Events Management

  • Plan and execute company events, team offsites, and celebrations in Singapore
  • Coordinate logistics for internal and external events, including venues, catering, and vendors
  • Support regional or global events hosted out of the Singapore office

Cross-Functional Support

  • Provide administrative and logistical support to Marketing, Sales, and other functions on an as-needed basis
  • Assist with ad hoc projects and initiatives across departments

Document Handling & Courier Management

  • Manage soft- and hard-copy document support, including filing, storage, and retrieval
  • Support global compliance requirements related to document handling and record-keeping
  • Manage company seals and stamps, including secure custody and authorized use
  • Handle secure, confidential, and fragile items with appropriate care and protocols
  • Coordinate courier pickups and deliveries, and manage stakeholders across departments and external parties

Back-Up Support for Executive Assistant

  • Serve as back-up for the Founder's calendar management during EA absence or overflow periods
  • Support Founder's travel arrangements and expense reimbursements
  • Coordinate travel logistics for leadership visiting the Singapore office

What We're Looking For

  • 4+ years of experience in an office administration, front-desk, or executive support role
  • Strong organizational skills with excellent attention to detail
  • Ability to manage multiple priorities and stakeholders in a fast-paced environment
  • Discretion and professionalism when handling confidential information and documents
  • Strong written and verbal communication skills in English
  • Proficiency with common office and productivity tools (e.g., Google Workspace, MS Office)
  • Prior experience supporting a Founder, C-suite executive, or senior leadership team is a plus
  • Comfortable stepping into a back-up EA capacity when needed, with the flexibility to handle sensitive calendar and travel matters

Job Info:

  • Company: Multiplier
  • Position: Administrative Assistant
  • Work Location: Singapore
  • Country: SG

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Administrative Assistant at the office Singapore above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.

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