Home » Admin and Trade support

Admin and Trade support at VITAL SOLUTIONS PTE LTD

Position Admin and Trade support
Posted 08 Aug 2026
Expired 07 Sep 2026
Company VITAL SOLUTIONS PTE LTD
Location Singapore | SG
Job Type Full Time

Job Description:

Latest job information from VITAL SOLUTIONS PTE LTD for the position of Admin and Trade support. If the Admin and Trade support vacancy in Singapore matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at VITAL SOLUTIONS PTE LTD for the position of Admin and Trade support below matches your qualifications.

Trade Support & Admin Executive – Steel Division

Position Overview
We are seeking a dedicated and detail-oriented Trade Support and Admin Executive to support the Business Unit Head of our Steel division. The role combines trade documentation/coordination support with administrative duties — travel, expense claims, and visa processing — to ensure smooth daily operations. This role requires exceptional organizational skills, discretion, and the ability to work independently in a fast-paced environment.

Key Responsibilities

  1. Trade Support
  • Prepare, verify, and track trade documents (contracts, invoices, packing lists, certificates of origin, LC documents).
  • Coordinate with logistics, shipping lines, and freight forwarders on shipment schedules and documentation.
  • Liaise with banks for LC opening, amendments, and document submission.
  • Track order status, shipment timelines, and follow up on outstanding documentation with internal teams and overseas offices.
  • Maintain organized records of trade files, contracts, and correspondence for audit and reference.
  1. Travel Coordination
  • Arrange domestic and international travel, including flights, accommodation, and ground transportation.
  • Manage travel itineraries and ensure alignment with schedules.
  • Handle travel-related issues or changes promptly.
  1. Expense Management
  • Process and verify expense claims for the Business Unit Head.
  • Ensure compliance with company policies and maintain accurate expense records.
  1. Visa and Documentation Support
  • Coordinate and process visa applications for business travel.
  • Manage and maintain valid travel documents, including passports and work permits.
  1. Administrative Support
  • Schedule and organize meetings, including preparing agendas and minutes.
  • Maintain an organized filing system for documentation and correspondence.
  • Assist with drafting and editing reports, presentations, and emails.
  1. Office Management
  • Liaise with internal teams and external vendors to ensure efficient workflow.
  • Order office supplies and manage inventory as required.
  1. Ad Hoc Tasks
  • Support special projects or assignments as directed by the Business Unit Head.
  • Handle confidential information with utmost discretion.

Requirements

  • Diploma or degree in Business Administration, Trade/Logistics, Office Management, or related field.
  • Proven experience in a trade support, admin, or secretarial role, preferably in a trading/commodities environment.
  • Working knowledge of trade documentation (LC, COO, bills of lading) preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and manage time effectively.
  • Familiarity with visa and travel processes is an advantage.

Job Info:

  • Company: VITAL SOLUTIONS PTE LTD
  • Position: Admin and Trade support
  • Work Location: Singapore
  • Country: SG

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Admin and Trade support at the office Singapore above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.

Next Page »

Similar Job Vacancies

  Strategist at TBWAGroup Singapore
Posted: 1 hour ago

Desc: Who you are:A passionate and driven integrated strategist who believes in creating disruptive communication ideas. You are required to think outside of the box to deliver original strategies that will...

Company: TBWAGroup Singapore | Location: Singapore
  Job Search Agregator 2026
About Us
Privacy Policy
Disclaimer
Terms and Conditions
Contact Us
Submit XML Feed

© Jobkos

  By visiting the Jobkos website, viewing, accessing, or using any of the services or information created, collected, compiled, or submitted to Jobkos, you agree to be bound by the following Terms and Conditions of Service.
Created by Jobkos | | | |